Grant Manager (Australia & South-East Asia) – FILE

Job Description

Location                   Sydney or Melbourne preferred, option of remote working within Australia.

Hours                         full-time = 35 hpw

Contract Type         Fixed Term – two years

Reports to               Grants Director at FILE, matrix reporting to Australian based Head of Asia Pacific Strategy – FILE/Sunrise

Job Level                  Level 4 $105,000 – $120,000

About us

Driven by a passion to solve the climate crisis, The Sunrise Project. is a team of experienced change-makers with a mission to scale social movements to drive the global transition beyond fossil fuels. With affiliated programs and staff in the United States, Europe and Asia, we have developed a unique model of grant making and campaigning that supports networks of organizations to drive powerful change towards our mission. We have a dynamic and nimble organisational culture. We’re serious about supporting our people to thrive as we tackle the urgent climate challenge. We believe that a diversity of experiences and perspectives will help us build stronger strategies, teams and movements. We take the broadest possible view of diversity and encourage First Nations people, people of colour, people living outside of cities, people living with disabilities, neurodiverse, and LGBTQIA+ people to apply. We are continually working on becoming a better workplace for everyone.


Founded in 2018, the Stichting Foundation for International Law for the Environment (FILE) is the major philanthropic initiative working to tackle climate change by scaling up environmental legal action globally. Driven by the urgent global transition to a zero-carbon society, FILE funds world-leading global partners to deliver pioneering legal and shareholder actions with the aim of keeping global warming below 1.5 degrees. Our grant portfolio includes workstreams that cut across the natural systems including: Just Energy Transition; Land Use; Sustainable Finance; Future of Environmental Law; and Nature.

FILE supports the development of a strong, diverse and empowered ecosystem of partners, enabling the co-development of strategy to collectively make a meaningful impact on climate change and the protection of biodiversity. We seek to grow the field, while increasing diversity, and facilitate successful outcomes through access to key research, capacity building, knowledge sharing, strategic communications and campaign alignment and learning.

The Sunrise Project and FILE believe that a diversity of experiences and perspectives will help us build stronger strategies, teams and movements.

About You

You are driven by a passion to solve the climate crisis. You love systems and processes that are lean and flexible but robust without being overly bureaucratic. You get how to support people to use these systems and bring people with you on that journey.

About The Role

This is a unique opportunity to support world-leading non-profit partners in delivering strategic legal interventions with impact.

The Grants Manager plays a significant role within the Sunrise and FILE Grants Teams. This role leads the process of all aspects throughout the grant management lifecycle and coordinates with colleagues in the Sunrise and FILE programs and operations teams and with the partner organisations. The role is the key point of contact on all grants-related issues internally and externally. The role seeks to safeguard funds, manage risk, monitor progress, support partnerships and enable impact, both the benefit of Sunrise, FILE and grantees.

Key Responsibilities

  • Grant management – manages the portfolio throughout the grants cycle, including due diligence, approval, contracting, monitoring, evaluation and grant closure.
  • Grant proposals – completes due diligence and internal risk assessments, supports grantees through development of proposals through to recommendation for approval, managing timelines and deadlines. Co-develops suitable grant making and management approaches in line with risk review.
  • Organisational sustainability and effectiveness – assesses and tracks the sustainability profile of partner organisations and makes recommendations to support sustainable organisational development.
  • Partnership building – cultivates partnerships with grantees including responding to grant queries, check-ins, contractual management and support organisational sustainability and development.
  • Grant administration – Leads the internal processes of contracting, payment approvals and tracking financial disbursements, including all grantee communication regarding grant agreements, payments and reporting.
  • Performance & outcome monitoring – monitors the progress and outcomes of projects and grants, including establishing reporting requirements, and supporting the impact and learning processes. Lead internal portfolio and grants performance assessment process including progress against indicators and deliverables, use of funding, overall impact tracking and risk management. Support effective portfolio reporting to key donors.
  • Portfolio management and compliance – supports portfolio budget management, with responsibility for monitoring the grants budget pipeline and forecast. Ensure grant management and financial compliance requirements are understood and adhered to across portfolio
  • Knowledge management and learning – supports the development, and implementation of Grants policies, procedures and systems, whilst facilitating cross-portfolio knowledge learning and sharing between teams and amongst grantees.

Required Skills and Experience   

  • Demonstrated experience in grants management, and in implementing grant-making processes.
  • Outstanding partnership management skills, with the ability to establish and manage collaborative internal and external partnerships.
  • Excellent budget and financial management skills, including experience in due diligence and risk management
  • Experience in evaluating impact, grant performance, financial reports and proposal budgets
  • Excellent analytical and quantitative skills, with the ability to assimilate and digest large volumes of information.
  • Excellent verbal, written communication and presentation skills.
  • A demonstrated ability in team working and working autonomously.
  • Excellent attention to detail with strong organisational and project management skills, with the ability to be flexible as priorities and needs change.
  • A genuine interest in the Sunrise and FILE missions and values.


  • Experience in, or an ability to quickly acquire knowledge and skills in supporting partners in assessing and supporting their sustainable organisational development needs.
  • Experience of legal strategies, campaigns or advocacy.
  • Experience in existing networks in the non-profit climate field.

Job requirements

We recognize that racism, sexism, ableism, homophobia, classism and other forms of discrimination creates structural barriers that impact opportunities to formal education and experience. When assessing candidates, we look at more than the jobs you’ve been paid to do but the range of ways you’ve picked up skills and knowledge throughout your life. We value and recognize experience that has been unpaid, from the grassroots or is lived experience. If you meet some but not all of the criteria for this position, are unsure, but you’re keen on the role – please get in touch [email protected]

  • You must have full working rights for Australia. The Sunrise Project cannot sponsor applicants for employment visas.
  • Availability to adjust work hours to fit with multiple time zones e.g. 12 noon – 8pm
  • Employment background checks
  • Intermittent overseas travel with advanced notice
  • COVID-19 vaccinations in accordance with local legislation and/or Sunrise policy

How Sunrise supports its staff

The Sunrise Project. is committed to creating a workplace that supports our staff to do their best work and develop professionally. We have the following in place to help us achieve that, noting pro rata will apply for part time staff:

  • Superannuation 12.5%
  • Birthday leave (if it’s your birthday, you get a day off)
  • Solidarity leave 1 week pa
  • Cultural leave (floating public holidays)
  • Gifted leave (over Christmas and New Year)
  • Paid parental leave (subject to eligibility conditions)
  • Access to an Employee Assistance Program
  • Flexible work policy
  • Coaching and management support with regular 1:1 meetings
  • Performance reviews and feedback to support you and the team to reflect and grow
  • A co-developed initial 3 month work plan to support your onboarding and provide clarity on your role and responsibilities

How to apply – application form

If you share The Sunrise Project and FILE’s mission to drive the global transition to net-
zero, please apply by sending your resume and a cover letter responding to the skills and experience, quoting # 930996, or call Lois Freeke on 03 8080 8976.